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Fashion Master 10 Steps to Retail Automation and Efficiency Step 1 - Purchase Order Processing
Purchase Orders for Products are raised to Suppliers. This is normally the first notification to the Stock Control system of any activity regarding a Product. As a result of this, all facilities relating to new product creation are available within the Purchase Order module.
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The Outer Carton Labelling System significantly increases the speed of Warehouse Stocktaking and Branch / Customer deliveries since only the outer label needs to be scanned and Fashion Master will automatically explode the carton content on to the Transfer Notes.
Features-
Barcode Labels can be produced in advance of goods being received at the Warehouse and sent to the supplier or manufacturer for attachment prior to delivery or they can be produced in-house for attachment as and when the goods are received. Barcode Labels can be automatically produced from Purchase Orders, Goods Received Notes or manually entered compiled lists.
Fashion Master has the capability to print barcode labels and tickets with Branch Specific information. For example you may operate different pricing structures for the same products in different branches and you may have branches in other countries which require labels with alternative language or currency details.
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If you are a Wholesaler or you are processing sales from Mail Order, Catalogue or Electronic Shopping sites such as Television and the Internet you will use the Fashion Master Sales Order Processing module to compile and process the order.
As the Sales Order is raised, Fashion Master notifies you of the Current Customer Balance along with their Credit Limit and the Minimum Desired Margin that you wish to achieve for products supplied to this customer. If the customer is on "Stop" you will be prevented from processing delivery notes for this order.
As you build up the items on the order, the Minimum Desired Margin % prevents the product sell price being set below the specified margin level. The products on the customer order may or may not currently be in stock. All Current Stock and On-Order balances are displayed for each product as it is added to the order.
Sales Orders can be part shipped with balance to follow notification. Once the stock is available to part or fully complete the order, the picking lists can be produced then the delivery notes and finally the invoices. Only delivered quantities are invoiced and there can be multiple delivery notes and invoices per Sales Order.
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Fashion Master has several powerful tools for allocation of stock depending on whether you are fulfilling Sales Orders or carrying out Branch Stock Replenishment.
With regard to Sales Orders, whenever you receive a new delivery of stock, Fashion Master can advise on all Sales Orders where that product is required. Fashion Master can then automatically allocate the stock to these orders or you can manually allocate it if you wish to be selective about certain orders.
If you are processing orders received from an electronic shopping site i.e. TV or Internet, Fashion Master can automatically produce Picking Lists against received EDI files.
With regard to Branch Stock Replenishment, Picking Lists can be produced based on re-stocking back to desired Minimum Stock Holding Levels or re-stocking based on Previous Period Sales. In instances where all the warehouse stock has been allocated yet there are still outstanding requirements at Branches, Fashion Master can automatically raise Purchase Orders for the balance of the stock required.
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The Stock Transfer module is used to transfer stock from Warehouse to Branch, Branch to Branch (Inter-Branch Transfers) and Branch back to Warehouse.
The transfer process starts by creation of a "Transfer Out" note. Once the Transfer Out has been raised, the stock is changed to a status of "In Transit" until the corresponding "Transfer In" note is processed.
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The Stock & Sales Analysis module collects all information relating to Store Sales and / or Wholesale Sales Orders and reports this information in the form of period reports. Reports are available on Sales Value and Stock Item Performance as well as Quantity, Margin %, Profit, Stock Turn, Customer Performance, Sales Rep Performance and many other options.
Fashion Master integrates in to many of today's leading accounting systems, primarily Pegasus, Sage, Tetra & Sun Accounts. Most other packages and bespoke systems can also be easily accommodated.
The typical level of automatic integration from Fashion Master to the accounting system is as follows;
For both Retail & Wholesale Systems;
For Retail Systems only;
For Wholesale Systems only;
Once the sales information has been processed, the final step in the chain is for Fashion Master to produce the Suggested Re-Order reports. These reports are produced based on Branch Minimum Stock levels and Warehouse Minimum Stock levels. If the suggested re-order quantities are acceptable then the report can automatically be converted to a Purchase Order and the cycle commences again.
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